Warehouse CSV exports
What a warehouse-ready order CSV needs to include
Read timeA warehouse-ready CSV is not just a spreadsheet of orders. It is an import file your 3PL or warehouse management system can process consistently.
The core fields
A stable ID for the shipment or order. Keep the original source ID too, so support can trace the record back to Stripe, PayPal, Shopify, WooCommerce, Kickstarter, or another source.
Use clear recipient fields. If your partner requires first and last name separately, split them before export instead of asking the warehouse to fix them.
Include address lines, city, region, postal code, and country in the format the warehouse expects.
Send warehouse SKUs, not only product titles, pledge names, or store item labels.
Include the service level, destination region, or routing profile when it affects which partner or warehouse should receive the order.
Keep unpaid, refunded, cancelled, problem, or on-hold orders out of normal fulfillment exports.
Common reasons warehouse CSV imports fail
- Column names do not match the 3PL import template.
- Country and region values are inconsistent across sources.
- Reward names or product titles are exported instead of warehouse SKUs.
- Bundles are not expanded into the right line items.
- Payment status is missing, so cancelled or unpaid orders enter fulfillment.
- One row mixes multiple products when the warehouse expects one line item per row.
Normalize before you export
Order data from payment processors, storefronts, and campaign platforms rarely arrives in one consistent shape. A good export process normalizes those inputs before the CSV is created.
Omnifill focuses on this step: it turns messy multi-platform order data into warehouse-ready fulfillment records before the CSV is generated.
Need to combine multiple sources into one export?
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